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A special events permit must be obtained from the city to stage a special event. (If a proposed use or event would require both a right-of-way use permit under Chapter 14.30 BCC and a special events permit under this chapter, then the application will be processed under this chapter and a right-of-way use permit under Chapter 14.30 BCC will not be required.) The following procedure applies:

A. A notice of intent must be submitted to the city by the special event applicant/sponsor, listing location/route, date, and time. The notice of intent must be filed at least 90 days prior to the date of the proposed event to allow adequate review time, provided this requirement shall not apply to a special event which is sponsored or cosponsored by the city. A notice of intent for annual events must be submitted by January 15th of the year in which the event is to be held and will be processed within 60 days. First time events will be encouraged to list several options for location, route, date, and time.

B. The special events committee shall review the notice of intent and determine if the event can be accommodated. The committee shall meet with the applicant/sponsor to prioritize locations/routes. Applicant is required to provide to the committee a complete package of information on the proposed event, including a tentative site plan and activities involved with the event.

C. A notice of pending decision on first time or significantly changed events must be mailed by the city to affected businesses/residents (to be determined on a case-by-case basis by the special events committee) along with a request for written comments.

D. The special events committee shall meet with the applicant/sponsor to discuss comments received and possible conditions and fees.

E. After knowing possible conditions/fees the applicant must apply for a formal special event permit and pay an application fee in accordance with BCC 14.50.120.

F. The special events committee shall make a decision on the application and set any conditions and fees, in accordance with BCC 14.50.110 and 14.50.120, and upon payment issue the permit.

G. The special events committee shall notify the city council of approval of events.

H. The applicant/sponsor must provide notification to the affected area (to be determined on a case-by-case basis by the special events committee) regarding approval of the event, date(s), time(s), and location/route, to take place 15 days prior to event.

I. A post event evaluation shall be conducted by the special events committee. The evaluation may include a survey of affected residents/businesses and a meeting with the applicant/sponsor and the special events committee. (Ord. 4714 § 2, 1994; Ord. 4655 § 1, 1994; Ord. 4622 § 1, 1993.)