A. It is the policy of the city to reimburse city employees and city officials who incur authorized expenses while on city business. Claimants have the responsibility for becoming knowledgeable about allowable expenditures and the documentation requirements. Care must be taken to avoid unnecessary or excessive expenditures, and those not directly and reasonably related to the conduct of city business.

B. The director of finance and asset management is authorized to promulgate a business expense policy, including rules and procedures for the purpose of administering this policy and to provide forms accompanied by instructions for their implementation. Exceptions to the business expense policy may be made only for unusual or extenuating circumstances upon the written directive of the director of finance and asset management or designee or in the case of city council members, the mayor or designee, if such expenses reasonably relate to a benefit or service received by the city and compliance with the business expense policy is or was not feasible. (Ord. 6436 § 3, 2018.)