Skip to main content
This section is included in your selections.

A. The director of finance and asset management or his/her designee shall be authorized to make open market purchases of materials, supplies, and equipment and to procure services without obtaining competitive bids or quotations as otherwise required under BCC 4.28.040 and 4.28.050 under the following conditions:

1. Items of Special Design. When an item required is of special design, shape or manufacture to match or fit in with an existing installation and competitive bidding is impracticable;

2. Surplus or Distress Sales. When it is possible to procure obvious bargains in surplus or distress material, supplies or equipment;

3. Items for Quick Delivery. When the obtaining of competitive bids or quotations will cause delay resulting in an appreciable loss to the city;

4. Purchase of Insurance or Bonds. When purchasing insurance or bonds;

5. Single or Sole Source. When the director of finance and asset management or his/her designee determines in writing that the purchase or service is clearly and legitimately limited to a single or sole source of supply. The director of finance and asset management or his/her designee shall conduct negotiations, as appropriate, as to price, terms, and delivery time;

6. Special Market Conditions. When, in the director of finance and asset management’s reasonable discretion, special facilities or market conditions exist;

7. Emergency or Threatened Emergency. When the city manager or his/her designee authorizes emergency procurement of materials, supplies, or equipment, or procurement of services without complying with the requirements of this chapter because there exists a threat to public health, welfare, or safety or where the city may suffer an appreciable loss because of the time required to follow regular purchasing procedures; provided, that such emergency procurements shall be made with such competition as is practicable under the circumstances. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor’s name, the amount and type of the contract, and a listing of the item(s) procured under the contract, which shall be reported to the city council at its next meeting or within two weeks, whichever is sooner.

B. Small Items Not Stocked. The director of finance and asset management or his/her designee is authorized to purchase items which are not stocked by the departments of the city and are available at usual market prices through purchase orders, or may enter into indefinite delivery/indefinite quantity contracts not exceeding $350,000 in value annually. The city shall attempt to use local vendors selected on the basis of best overall price policies, breadth and depth of stock, delivery service and overall convenience to the city. (Ord. 6728 § 4, 2023; Ord. 6436 § 4, 2018; Ord. 6187 § 1, 2014.)